SharePoint and Azure Integration Opportunities

May 6, 2011


There is a lot of talk about the use of SharePoint, and other Office products, in the upcoming cloud offering Office365. Office 365 is SaaS (Software as a Service) style of cloud computing wherein one can subscribe and use the SharePoint functionality without worrying about the underlying hardware and software infrastructure. The entire underlying infrastructure is owned, built and administered by Microsoft. In addition, the continued management of the infrastructure – including application of patches, upgrades, backups and recovery operations, etc. – is also Microsoft’s responsibility. Subscribers pay one fixed monthly amount for Office 365’s services. Microsoft is able to offer a reasonable price point for a monthly subscription because Office365 is based on a shared, multi-tenant infrastructure. Of course, while the software and hardware is shared, data belonging to each subscriber is appropriately sequestered

While a multitenant offering built on a shared infrastructure can be a cost effective option, there are scenarios where it may not completely meet the needs. Here are some examples:

  • Regulatory Compliance: A specific regulatory or compliance requirement may prohibit hosting documents in a shared or public cloud environment. (For example, Canadian privacy laws may restrict data that can be stored in a cloud data center located outside Canada). SharePoint Customization: Since the underlying infrastructure is shared across all subscribers, there is limited flexibility in installing custom modules. Customizations are generated limited to the constraints imposed by SharePoint sandbox solutions (Sandbox solutions run in a separate process and can only access a limited subset of the SharePoint OM).

One possible alternative to the above limitations is to obtain  a dedicated SharePoint instance in the cloud. This is possible in two ways today: i) For customers with a user base of 5000 of more users can take advantage of the dedicated level of service wherein the hardware is dedicated for the customer ii) For U.S. government organizations, Microsoft offers BPOS Federal, in which all data is stored in a secure facility dedicated to the customer. It is interesting to note that BPOS-Federal just achieved the FISMA (Federal Information Security Management Act) certification and accreditation.

  • Other Platform Releases: There may be a need to run a previous version of SharePoint, such as Sharepoint 2007, and Office365 is based on SharePoint 2010. Conversely, there may be a need to tap into the functionality offered by a newer release of the .Net framework beyond the version that SharePoint is based on today (for instance, Windows Workflow 4.0).

The key points above represent dilemmas that customers face today. As shown in the diagram below, while SharePoint as a Service via provides benefits such as lower costs and elasticity of resources, the flexibility to customize is limited, and there are potential compliance concerns. On the other hand, while setting up SharePoint on-premise addresses these issues , it also comes with the added responsibility of configuring and managing the underlying infrastructure.


Enter the Windows Azure Platform. Windows Azure platform is a PaaS (Platform as a Service) offering from Microsoft. It allows for building and running custom applications in the cloud. The key benefit of Windows Azure is that it offers elasticity of resources such as storage and computation. Customers can leverage these capabilities to “enhance” their on-premise, as well as SaaS-based, SharePoint installations. The diagram below depicts how both the on-premise and online SharePoint environments can leverage the Windrows Azure Platform: 

i) On-premise installations can scale out easily by relying on the virtually infinite storage and computing resources available on the Windows Azure platform. The key benefit, of course, is that massive scalability is available without undertaking a huge capital investment upfront. Instead, customers are able to dynamically scale up and down while only paying for what they use.

ii) Online installations can take advantage of the Windows Azure platform to run customizations. For instance, a custom-built workflow may be hosted within a Windows Azure role. Since the workflow is hosted on Windows Azure, there is minimal administrative overhead for ensuring that the workflow is up and running, OS patches are applied etc.


To better understand this concept let us briefly look at a few scenarios:

Scenario #1: Connecting to Cloud-based databases

This scenario is about leveraging SQL Azure-based databases within an on-premise SharePoint instance. SQL Azure is a database-as-a-service offering that is part of Windows Azure. It makes it easy to provision any number of databases that are easy to administer and come bundled with a highly availability setup.

As depicted in the diagram below, Business Connectivity Services (BCS) can be used to connect data contained within a SQL Azure database to an external list in SharePoint. You can choose to connect to the SQL Azure instance directly or via a Web or Worker role.


For detailed steps on connecting to SQL Azure using BCS please refer to this toolkit.

Scenario #2: Taking advantage of the data marketplace

This scenario is about leveraging the Windows Azure DataMarket to author SharePoint-based dashboards and mashups. The Windows Azure DataMarket provides a marketplace for data where content publishers can make their datasets available to consumers. This includes datasets such as Health and Wellness data, location-based services, demographics, etc. All of the data available on DataMarket is curated and highly available. It is also consumable via a consistent set of REST-based ODATA APIs. This makes it possible to consume the DataMarket data via PowerPivot add-in in Excel. Once an Excel workbook containing PowerPivot data has been authored, it can then be published to SharePoint. This allows SharePoint users to view and collaborate around the Power Pivot application.   For a brief demo of PowerPivot with a Windows Azure DataMarket datasource, please refer to this brief video I recorded a while back.

Scenario #3: Scalable routing of notifications

This scenario is about leveraging the Windows Azure-based infrastructure to route SharePoint notifications. The Windows Azure AppFabric Service Bus provides an infrastructure for large-scale event distribution. As shown in the diagram below, SharePoint notification such as the item added events (for instance adding a new announcement to a list) can be routed over the Windows Azure App Fabric Service Bus to a large number of listeners.


For detailed discussion on building custom SharePoint Service Application that can act as conduit to the Windows Azure AppFabric Service Bus, please refer to my earlier blog post.

Scenario #4: Dynamic Scaling

This scenario is about leveraging the elastic computational resources available on the Windows Azure platform. Windows Azure VM role allows customers to bring their own pre-created OS image to the cloud. Recently, as a proof of concept, we hosted an Excel Services instance via the VM Role. As shown in the diagram below, the benefit of such an approach is that number of VM role instances can be dynamically changed based on the load.  This means that the customer doesn’t need to have a large setup on-premise to handle expected and un-expected peaks. Instead, they can “burst out” to the cloud


For more information on setting up Excel Services in VM role please refer to a blog post by Harin Sandhoo from AIS.

Before I close, I would like to refer the readers to Steve Fox’s blog. Steve Fox has been a thought leader on this topic of integrating Windows Azure with SharePoint.

2 Responses to “SharePoint and Azure Integration Opportunities”

  1. […] SharePoint and Azure Integration Opportunities (Vishwas Lele) […]

  2. Vikram Says:

    Really good scenarios … good work

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